Office cleaning for businesses in Krakow and Katowice.
Reefa is a cleaning company specialized in B2B office cleaning. Operating in Krakow since 2021, expanded to Katowice in 2026 — same team, same QR-code quality system, 96% client retention. Quote in 15 minutes, first service this week.
- •Price: from 6 PLN/m² for daily service, from 8 PLN/m² for periodic service
- •Permanent team assigned to your property — no contractor rotation
- •Dedicated coordinator with direct phone — one point of contact
- •QR-code reporting system for direct issue escalation
- •Liability insurance up to 1,000,000 PLN, 70% biodegradable supplies
- •Free site visit, contract within 24 hours
What is professional B2B office cleaning?
B2B office cleaning is a recurring, contracted cleaning service for office spaces, with permanent staff assigned to the property, a schedule approved by the client, and a quality control system. It differs from residential cleaning in scale (50–5,000 m²), predictability (same people, same scope), and legal responsibility (liability insurance, written contract, VAT invoices). For companies with 10+ employees, outsourcing cleaning to a specialized firm is standard — it provides predictable cost, eliminates turnover, and offloads the admin department.
What office cleaning includes in the Reefa package.
The standard package covers all daily and periodic tasks needed to keep an office in representative condition. Detailed scope is tailored to the property — open space, private offices, meeting rooms, kitchen, reception, restrooms.
Daily or recurring
- Vacuuming carpets, rugs, and upholstered furniture
- Floor mopping (panels, tiles, concrete, parquet) — chemistry matched to surface
- Wiping desks, countertops, IT equipment (dry/wet per client standard)
- Trash bin emptying, waste segregation, liner replacement
- Kitchen cleaning: sink, countertops, appliances, periodic fridge
- Restroom cleaning and disinfection, hygiene supply refills
- Wiping door handles, switches, railings — touchpoints
- Ventilation, chair arrangement
Periodic (weekly/monthly)
- Interior window washing — quarterly or on demand
- Carpet and upholstery washing — every 6–12 months
- Blind and shade cleaning — quarterly
- Ventilation grills and AC unit cleaning
- Hard floor polishing and maintenance
- Staircase cleaning leading to office
- Lamp and lighting fixture cleaning — every 6 months
On request
- Post-renovation office cleaning (e.g., after painting)
- Corporate event cleaning (before/after)
- Disinfection after infectious disease cases
- Exterior window washing with rope access
- Server room cleaning — dust-free procedure
Office cleaning pricing — from 6 PLN/m².
Office cleaning price depends on area, frequency, and scope. Rate decreases with larger area and higher frequency. Ranges for typical configurations:
Rates per m² monthly (PLN, net)
| Frequency | Office 50–150 m² | Office 150–500 m² | Office 500+ m² |
|---|---|---|---|
| Daily (5×/week) | 12–18 | 9–14 | 6–10 |
| 3× per week | 8–13 | 7–11 | 5–8 |
| 2× per week | 6–10 | 5–8 | 4–7 |
| 1× per week | 5–8 | 4–7 | 3–6 |
| One-time service | 12–25 PLN/m² | 10–22 PLN/m² | 8–18 PLN/m² |
Prices include: cleaning supplies, equipment, liability insurance, coordination, quality control. Excluded: additional services (window washing, carpet cleaning, disinfection) — quoted separately.
How much does it cost to clean a 200 m² office?
For a 200 m² office with 3× weekly service (the most common configuration for 15–30 person companies), the cost is 1,800–2,600 PLN monthly net. Exact rate depends on flooring type, restroom count, kitchen with fridge presence, and client requirements (e.g., touchpoint disinfection as standard). Quote prepared in 15 minutes after a brief property description — no site visit required if not needed.
QR-code quality control system — what sets it apart.
We place 3–5 QR codes in strategic points of each serviced property (reception, kitchen, restrooms, conference room). Each leads to a simple Reefa web app — no installation.
Client staff reports issue via QR
Scan with phone, add photo and short description ("no paper", "stain on floor", "trash full"). Report goes directly to coordinator and cleaning team.
No management involvement needed
In typical cleaning companies, the employee writes to property management, who writes to cleaning company, who calls the contractor. With us — 1 scan, 1 minute, problem solved.
Full reporting history accessible to client
Client sees in the panel all reports from last 12 months, response times, before/after photos. Evidence that quality is measured — useful at contract renewal negotiations.
Statistics for quality audit
Monthly report: report count, response time, problem categories. Helps identify trends — e.g., kitchen has reports every Monday morning, so add an extra round.
What sets Reefa apart from a typical cleaning company
Most cleaning companies operate like a temp staffing agency: find a worker, send them to the client, quality control was waiting for complaints. We work differently — that model is the source of 90% of industry problems.
Permanent team, not contractor rotation
Our employees, on full employment or B2B with 30+ hours/week guarantee. No team changes without reason. Client sees the same faces monthly — builds relationships, knows preferences.
Dedicated coordinator — one person
Each client has an assigned coordinator with phone and email. Not a call center, not a general office. The coordinator visits for site assessment, sets schedule, responds to QR reports, prepares reports.
Price set before start, no hidden surcharges
Monthly rate fixed in the contract. No "extras" for holidays, team vacations, equipment failures. Scope changes — you sign an addendum before work starts, not after invoice.
Liability insurance up to 1,000,000 PLN
Full liability policy with 30-day payout guarantee. Exclusions list and policy number in the contract. Most competition has 100–200k coverage — insufficient for client IT equipment damage.
70% biodegradable, certified supplies
For offices — ECARF-allergy friendly products. For medical facilities — Sanepid Polska listed products. Technical sheet for each chemical available on-site. Allergic client staff can specify preferences — we adapt.
Polish staff, Polish contracts, Polish VAT invoices
All employees legally employed in Poland. Full income tax, social security, contributions. Client receives a VAT invoice from a Polish-registered company — full VAT deduction and tax-deductible expense.
Office cleaning in your city
We operate in two locations with active coordinators. Choose the city of your office — see local case studies, service districts, and direct coordinator number.
Office cleaning Krakow
Reefa main location, operating since 2021. We serve 50+ commercial properties in Krakow and within 15 km. Coordination center at ul. Zamknięta 10.
Open Krakow pageOffice cleaning Katowice
Reefa second location, opened 2026. We serve offices and office buildings in Katowice and across the Silesian agglomeration (Sosnowiec, Gliwice, Tychy, Chorzów). Same standards as Krakow.
Open Katowice pageOffice cleaning — different property types
Cleaning a 50-person IT startup is not the same as cleaning a 200-person BPO/SSC center. We have separate packages and procedures for different property types:
Class A and B office buildings
Properties 1,000+ m², strict schedule, 24/7 reception, underground parking.
Medical facilities and clinics
DGPP procedures, disinfection, sterile zones, supply certifications.
Law firms and accounting offices
Low noise, discretion, document protection, safe handling.
IT startups and software companies
Open-space, kitchen, meeting rooms, flexible schedule.
From first contact to first service
Call or form
Brief description of the office — area, location, expected frequency. 5 minutes.
Quote in 15 minutes
You receive a quote by email with scope description and price range.
Site visit
Coordinator visits — 30–60 minutes, at your convenience. No commitment.
Offer + contract
Within 24h after visit — final offer with exact rate and contract draft.
Acceptance + schedule
Contract signing (electronic or physical), cleaning hours, key/access card setup.
Service start
First cleaning within 5 business days of contract signing. First 30 days — close coordinator oversight.
Sample implementations
"We came to Reefa after two failed attempts with other companies. What surprised us was the coordinator response speed — 5 minutes to respond to any report. After the first 3 months, we simply stopped thinking about cleaning."
"350 people across 3 floors. Previously cleaning was organized per department — pricing and quality chaos. Reefa proposed one contract for the entire building with per-floor reporting. Annual savings ~85,000 PLN."
"DGPP procedures, certified supplies, strict zoning — all per Sanepid guidelines. In case of inspection, we have technical sheets for all chemicals and staff training records ready."
Common questions
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