School and Preschool Cleaning Checklist — Printable Schedule
A ready-to-use cleaning checklist for educational facilities: 7 zones from classrooms to the outdoor grounds, frequencies aligned with GIS (Chief Sanitary Inspectorate) guidelines and the MENiS regulation on health and safety in schools, plus a morning pre-class inspection procedure. Print it as a schedule for in-house staff or as an acceptance sheet for your cleaning company.
50 checkpoints · A4 format · Updated: July 2026
- Checkpoints
- 50
- Zones / stages
- 7
- Quality control
- 8 steps
- Format
- PDF / A4
This checklist is based on Reefa's procedures for educational facilities in Krakow and Katowice and on public guidance: the MENiS regulation of 31 Dec 2002 on health and safety in schools and the GIS (Chief Sanitary Inspectorate) anti-epidemic guidelines for preschools and nurseries. Since 11 July 2024, every school also has a statutory duty to provide hot and cold water and hygiene supplies in its sanitary facilities.
What does school cleaning include — zone by zone?
Tick the items one by one while accepting the cleaning. Frequencies: weekly — at least once a week, monthly — once a month, quarterly — every 3 months.
Classrooms and activity rooms
| Floor wet-mopped across the entire surface (not just the middle of the room) | daily | |
| Desk tops and the teacher's desk washed and disinfected | daily | |
| Chairs arranged, seats wiped down | daily | |
| Door handles, light switches and window handles disinfected | daily | |
| Bins emptied, liners replaced | daily | |
| Board cleaned (chalkboard wet-wiped / whiteboard with a dedicated cleaner) | daily | |
| Windowsills and radiators dusted | weekly | |
| Room aired before classes | daily | |
| Teaching aids and shelves wiped down | weekly |
Toilets and washrooms
| Soap, toilet paper and paper towels checked and restockedSince 11 July 2024, schools have a statutory duty to provide hot and cold water and hygiene supplies in sanitary facilities | 2–3× daily | |
| Toilet bowls, seats, urinals and flush plates washed and disinfected | min. 2× daily | |
| Washbasins, taps and dispensers washed and disinfected | min. 2× daily | |
| Floor washed with a disinfectant cleaner | daily | |
| Mirrors and wall tiles around washbasins free of streaks and water marks | daily | |
| Hygiene bins emptied and disinfected | daily | |
| Toilet inspection card filled in (time + signature) | every visit | |
| Floor drains flushed and disinfected | weekly |
Corridors, stairs and cloakrooms
| Corridor and circulation-route floors swept and wet-mopped | daily | |
| Stair handrails disinfected (the school's main touchpoint) | daily | |
| Cloakrooms: floors washed, benches wiped down, coat hooks checked | daily | |
| Entrance doors and glazing free of handprints | daily | |
| Notice boards, display cases and windowsills wiped down | weekly | |
| Wall panelling spot-cleaned | monthly | |
| Doormats and entrance matting cleaned | daily |
Canteen and food-service area
| Table tops washed and disinfected after each meal sittingThe food-service area falls under GHP/HACCP rules — washing and disinfection logs must be available for Sanepid (sanitary inspection) | after meals | |
| Chairs wiped down and arranged | daily | |
| Dining-hall floor washed after each serving | after meals | |
| Serving hatch and tray-return counter washed and disinfected | after meals | |
| Food-waste bins emptied, washed, kept in closed containers | daily | |
| Kitchen back area cleaned under a separate GHP hygiene plan (log maintained) | daily | |
| Food-service area floor disinfected | daily |
Gym and sports facilities
| Sports floor swept/vacuumed and washed with a sports-floor product | daily | |
| Mats and gym equipment wiped down and disinfected | daily | |
| Gym changing rooms and showers washed and disinfected | daily | |
| Wall bars and fixed equipment dusted | weekly | |
| Balls and small equipment disinfected | weekly | |
| Gym ventilation grilles cleaned | quarterly |
Preschool: toys, textiles, nap cots
| Washable toys cleaned with water and detergent and disinfected with a product approved for contact with childrenGIS anti-epidemic guidelines for preschools and nurseries: toys washed and disinfected, immediately when soiled | daily (high-use) / weekly (others) | |
| Plush toys washed at 60°C or withdrawn from use if they cannot be laundered | monthly | |
| Nap cots wiped down and disinfected, bedding laundered | cots: weekly · bedding: every 2 wks | |
| Carpets and rugs in the rooms vacuumed; extraction cleaning periodically | daily · extraction: quarterly | |
| Children's tables and chairs washed and disinfected | daily | |
| Potties and children's toilet seats washed and disinfected after each use | after use |
Periodic tasks and outdoor grounds
| Windows washed including frames and exterior sills (mandatory before 1 September) | quarterly / min. 2×/year | |
| Lamps and light fittings wiped down | quarterly | |
| Sandpit: sand replaced and covered with a tarpaulinGIS recommendation for playgrounds — sand replaced before and after the season, with ongoing contamination checks | replacement min. 2×/year | |
| Playground: equipment wiped down, grounds checked for litter and glass | daily in season | |
| Walkways and entrances swept; snow cleared and gritted in winter | daily | |
| Deep cleaning of floors and wall panelling (winter/summer breaks) | 2×/year | |
| Rodent and insect control per the pest-control (DDD) contract, reports archived | per contract |
Morning facility inspection — an 8-step procedure
In a school, quality control has to run ahead of lessons: a fault found at 7:30 can be fixed before the bell, one found at 10:00 cannot. The procedure takes 10 minutes and rotates through the whole facility over the week.
Every morning before classes, check one randomly chosen zone against the checklist (in rotation: Monday toilets, Tuesday classrooms, Wednesday corridors, etc.) — tick YES/NO.
Touchpoint test: wipe a stair handrail, a classroom door handle and a flush button with a white cloth — a grey mark means disinfection is being skipped.
Check the dispensers in every toilet along your walkthrough route: soap, paper, towels — log any shortages with the room number.
In the preschool: check the state of the toys (damp from disinfectant = done at the last minute), the cot bedding and the cleanliness of the children's tables.
Once a week, cross-check the toilet inspection card and the food-service log against the schedule — entries without times and signatures count as missing entries.
Once a month, walk the periodic zones: wall panelling, ventilation grilles, lamps, basements — they are what separates a systematic service from an ad-hoc one.
Document faults with a dated photo and an entry in the inspection log; set a deadline for correction and re-check once it passes.
Before a Sanepid (sanitary inspection) visit, verify the full document set: hygiene plan, logs, safety data sheets for chemicals, pest-control (DDD) and laundry reports.
What the law requires — GIS, MENiS and the head teacher's duties
The baseline act is the MENiS regulation of 31 Dec 2002 on safety and hygiene in public and non-public schools and educational facilities: the head teacher is responsible for keeping the building clean and in good working order. Since 11 July 2024, there is also a statutory duty to provide hot and cold water and personal hygiene supplies in sanitary facilities.
For preschools and nurseries, the practical standard remains the GIS (Chief Sanitary Inspectorate) anti-epidemic guidelines: regular washing and disinfection of toys with products approved for contact with children, laundering of textiles, airing of rooms and disinfection of touch surfaces. These are exactly the procedures Sanepid asks about during inspections — along with the documents: hygiene plan, logs, safety data sheets.
Child-safe products — what to look for
In an educational facility, what matters is not only how effective a product is but how safe it is once dry: disinfectants for toys and contact surfaces should be approved for use around children or come with a strict rinsing regime. Chemicals with an ecological certificate (e.g. EU Ecolabel) reduce the risk of irritation and allergies.
A good practice is to schedule "wet" work outside class hours: disinfect rooms after the children leave, air them before arrival, and shift periodic work (deep cleaning, wall panelling, windows) to the winter and summer breaks. This checklist separates those regimes with its frequency column.
Short answers.
A facility with zero inspection findings?
Reefa cleans schools and preschools in Krakow and Katowice: child-safe products, a service rhythm matched to the school day, and documentation ready for Sanepid.