Medical Facility Cleaning Checklist
50 checkpoints · 8 zones · reefa.pl/checklisty
Reefa
Site: Date: Checked by:
Frequencies: weekly — at least once a week · monthly — once a month · quarterly — every 3 months
01Reception and waiting room (low-risk zone)
| Touch surfaces disinfected: door handles, handrails, reception counter, payment terminal, pens, dispensers | every 1–2 h during footfall |
| Waiting-room and reception floor washed and disinfected | daily |
| Chairs, side tables and counters in the waiting room wiped and disinfected | daily |
| Bins emptied and liners replaced (waste sorting: municipal) | daily |
| Soap, disposable towels and hand sanitiser at the entrance refilled | daily + check |
| Entrance doors and reception glazing free of fingerprints | daily |
| Waiting room aired out before opening | daily |
02Doctor's office / examination room
| Examination couch disinfected or disposable paper cover replaced | per patient |
| Touch surfaces disinfected: desk, door handles, switches, keyboard, phone | daily |
| Contact equipment wiped down (stethoscope, blood-pressure monitor, scale) | after use |
| Sink, tap and dispenser washed and disinfected | daily |
| Office floor washed and disinfected | daily |
| Bins emptied with waste sorting maintained: municipal / medical | daily |
| Gloves, paper covers, towels and disinfectants refilled | daily |
03Procedure room (high-risk zone)
| Worktops and the procedure chair/table disinfected with a bactericidal/virucidal (B/V) productA cleaning-and-disinfecting product, observing the contact time on the label | after procedure |
| Procedure lamp, stands and contact devices disinfected | daily + after procedure |
| Procedure-room floor disinfected | daily |
| Spot decontamination after contact with blood / body fluid performed immediately | after incident |
| Infectious-waste container emptied; sharps container replaced when filled to 2/3Polish Health Ministry regulation of 5 Oct 2017 on the handling of medical waste | daily / at 2/3 |
| Sterile and single-use materials restocked | daily |
| Deep cleaning of the room (walls, equipment, hard-to-reach spots) | weekly |
04Toilets
| Toilet bowls, seats and urinals washed and disinfected — with separate, colour-coded equipmentDedicated equipment for toilets prevents cross-contamination | min. 2× daily |
| Washbasins, taps, dispensers and counters disinfected | several times daily |
| Door handles, grab rails and flush buttons disinfected | several times daily |
| Floor washed and disinfected | daily |
| Toilet paper, soap and towels topped up as needed | ongoing |
| Mirrors, wall tiles and floor drains clean | daily / weekly deep |
05Corridors, stairs and lift
| Corridor and stair floors washed | daily |
| Handrails, railings and door handles disinfected | min. daily |
| Lift buttons and control panel disinfected | several times daily |
| Entrance mats and entry areas cleaned | daily |
| Windowsills, notice boards and fire extinguishers wiped down | weekly |
06Dirty utility room and waste management
| Sink/slop hopper and dirty-utility surfaces washed and disinfected | daily |
| Mops and cloths laundered at 60–90°C, equipment disinfected and dried | daily after work |
| Waste sorting and bag labelling by colour code checked | daily |
| Collection containers and the waste storage area washed and disinfected | after pickup |
| Temperature and storage time of infectious waste recorded in the logUp to 18°C max. 72 h; up to 10°C max. 30 days — Polish Health Ministry regulation of 5 Oct 2017 | daily |
| Stock of bags, products and current safety data sheets (SDS) checked | weekly |
07Deep / periodic cleaning
| Windows, frames and sills washed | quarterly |
| Walls, full-height wall tiles and doors washed | monthly |
| Ventilation grilles, air-conditioning vents and light diffusers cleaned | monthly |
| Floors machine-scrubbed, skirting boards washed | monthly |
| Fridges for medicines and samples deep-disinfected | monthly |
| Curtains laundered / blinds cleaned | quarterly |
08Organisation and documentation (hygiene plan)
| Colour-coded equipment assigned to zones (cloths, mops, bags)Colour coding limits cross-contamination between zones | ongoing |
| Gloves and cloths changed when moving between zones | every zone change |
| Cleaning log/schedule completed: date, time, operative's signature | after each task |
| Products used in line with the hygiene plan (concentration + contact time) | ongoing |
| Product expiry dates and safety data sheets (SDS) reviewed | quarterly |
| Internal audit of sanitary condition and documentation carried outPolish Health Ministry regulation of 27 May 2010 — internal control at least once every 6 months | min. every 6 mo. |
Cleanliness control in a medical facility — 8 steps (visual, UV, ATP)
- Visual audit against the checklist: walk through the rooms in order from clean to dirty (offices → corridors → toilets → dirty utility room) and tick each item YES/NO.
- Check high-touch points: door handles, reception counter, examination couch, procedure worktop, dispensers, handrails — confirming disinfection, not just a "wipe-over".
- Fluorescent test: before cleaning, mark selected surfaces with an invisible UV gel/marker; after cleaning, use a UV lamp to check whether the marker has been removed.
- ATP measurement with a luminometer on critical surfaces (examination couch, procedure worktop, sink, door handle) — a reading in RLU below the threshold set in the procedure.
- Documentation check: hygiene log filled in with time and signature, products consistent with the hygiene plan (dosing, contact time, expiry date).
- Waste-management verification: bag colours and labelling, sharps container filled to max. 2/3, temperature and storage-time log kept up to date.
- Equipment check: separate, colour-coded equipment per zone; mops and cloths clean and dry, or documented laundering at 60–90°C.
- Documenting non-conformities and corrective actions: note the shortcomings, set a deadline for correction, carry out a re-check — a complete file to present during an external inspection.
Notes: Signature:
Prepared with care by the Reefa teamreefa.pl · 737 576 876 · kontakt@reefa.pl