Office Cleaning Checklist
43 checkpoints · 7 zones · reefa.pl/checklisty
Reefa
Site: Date: Checked by:
Frequencies: weekly — at least once a week · monthly — once a month · quarterly — every 3 months
01Entrance area and reception
| Entrance mat vacuumed, vestibule floor mopped — no sand or streaks | daily |
| Glass entrance doors free of fingerprints on both sides (at least up to 2 m high) | daily |
| Reception desk wiped with disinfectant, waiting area tidied | daily |
| Intercom, card reader, doorbell and visitor terminal disinfected | daily |
| Plant leaves dusted, dry leaves removed from pots | weekly |
| Reception glazing and glass partitions cleaned to full height | monthly |
02Open space and workstations
| Exposed desk surfaces damp-wiped (documents and personal items untouched — clean desk is the employee's responsibility) | daily |
| Desk-side bins emptied, liners replaced, waste removed with sorting maintained | daily |
| Carpet vacuumed / floor mopped — including under desks and behind bins | daily |
| Phones, headsets, keyboards and mice disinfected with an electronics-safe cleaner | 2–3×/week |
| Monitors wiped with dry microfibre (no detergent) | weekly |
| Windowsills, radiators and skirting boards dust-free | weekly |
| Desktop undersides, desk legs and chair bases wiped — a spot poor services typically skip | monthly |
| Chair and armchair upholstery vacuumed | monthly |
03Conference rooms and private offices
| Conference table damp-wiped, chairs pushed in and aligned | daily |
| Whiteboard and flipchart frame clean — no marker residue | daily |
| Remote controls, video conferencing equipment, light switches and door handles disinfected | weekly |
| Floor vacuumed / mopped | 2–3×/week |
| Internal glazing free of handprints (handle zone weekly, full surface monthly) | weekly |
| Top edges of furniture, picture frames and AV equipment dust-free | monthly |
04Kitchen / kitchenette
| Countertops, sink and tap cleaned and disinfected — no crumbs or water stains | daily |
| Cabinet fronts around handles, fridge handles, microwave and coffee machine panels wiped | daily |
| Bins (including organic waste) emptied with liner replacement; bin lid washed weekly | daily |
| Floor mopped with a degreasing agent | daily |
| Microwave interior and turntable washed | weekly |
| Shared fridge shelves washed, expired food removed (after notifying staff) | monthly |
| Kettle and coffee machine descaled per manufacturer instructions | monthly |
05Restrooms and sanitary facilities
| Toilet bowls, seats, urinals and flush buttons cleaned and disinfectedKeeping sanitary facilities clean is an employer's duty under Poland's general OHS (BHP) rules (MPiPS regulation of 26 Sep 1997) | daily |
| Sinks, taps and dispensers cleaned and disinfected | daily |
| Soap, toilet paper and paper towels restocked — an empty dispenser is a service failure, not "usage" | daily |
| Mirrors and shelves streak-free | daily |
| Floor mopped with disinfectant — including behind the toilet and around the bin | daily |
| Restroom check card filled in: service time + cleaner's signature | every visit |
06Corridors and touchpoints
| Corridors and stairs swept / mopped | daily |
| Door handles, light switches, handrails and lift buttons disinfected | daily |
| Doors and frames wiped in the touch zone | weekly |
| Bins in common areas emptied | daily |
| Notice boards, fire extinguishers and evacuation signage dusted | monthly |
07Periodic and deep cleaning tasks
| Windows cleaned including frames and external sills | quarterly |
| Carpets extraction-cleaned / floors machine-scrubbed | 2×/year |
| Ventilation grilles and air vents cleared of dust | quarterly |
| Light fittings and lamps wiped | quarterly |
| Spaces behind cabinets and shelving vacuumed (with the client's involvement) | 2×/year |
How to inspect office cleaning — an 8-step control procedure
- Walkthrough with the checklist in hand — once a week go through one randomly chosen zone item by item, ticking YES/NO instead of judging the overall impression.
- Touchpoint test: wipe a door handle, handrail and lift button with a white cloth — a grey mark means touchpoint disinfection is being skipped.
- Check the "off-route" spots: desktop undersides, chair legs, skirting boards, the space behind bins — these are the first items to disappear when the crew is rushing.
- Verify the restroom check card: entries with time and signature should match the contractual schedule; missing entries = missing service, not a missing card.
- Inspect the dispensers: soap, paper and towels in every restroom and kitchen — an empty dispenser in the middle of the day is a breach of standard.
- Compare the contract scope with reality: note the checklist items that are "included" in the contract but not actually performed.
- Document non-conformities with date-stamped photos and hand the contractor a list with a correction deadline (typically 24–48 h); re-inspect after the deadline.
- Record walkthrough results in one place (spreadsheet / binder) — a 4–6 week trend shows whether the service is improving or merely reacting to complaints.
Notes: Signature:
Prepared with care by the Reefa teamreefa.pl · 737 576 876 · kontakt@reefa.pl